Company Secretary

About the role

NITISI is establishing the governance and compliance foundation of a premium international business built in the UK, with operations and partners across India. We are seeking a highly competent Company Secretary (CS) to establish and maintain the highest standards of corporate governance, legal compliance, and documentation for our organisation. The role is central to safeguarding the integrity of the company and to building governance systems that will withstand investor and regulatory scrutiny as the business scales.

Minimum qualification requirements

• —Qualified Company Secretary (ACS or FCS) and an active member of the Institute of Company Secretaries of India (ICSI).
• —A Certificate of Practice (COP) is preferred, particularly if the individual will provide independent compliance and secretarial services.
• —Minimum 5+ years of post-qualification experience, preferably with startups, private limited companies, or international businesses.
• —Strong working knowledge of the Companies Act, 2013, Secretarial Standards (SS-1 & SS-2), FEMA (where applicable), intellectual property matters, corporate governance, and regulatory compliance.
• —Excellent drafting, documentation, and stakeholder management skills.

Key responsibilities

• —Develop and implement robust corporate governance policies and internal compliance frameworks.
• —Draft, review, and maintain all statutory documentation, board resolutions, shareholder resolutions, registers, and corporate records.
• —Establish standard operating procedures (SOPs) and governance policies to ensure consistency and accountability across the organisation.
• —Protect the company's legal, financial, and governance interests by ensuring full regulatory compliance.
• —Advise the Board of Directors on statutory obligations, governance matters, and risk management.
• —Coordinate with legal counsel, auditors, accountants, investors, and regulatory authorities.
• —Oversee Companies Act compliance, annual filings, board and shareholder meetings, share allotments, ESOPs, fundraising documentation, and due diligence processes.
• —Ensure all documentation is maintained to a professional, audit-ready standard suitable for investor scrutiny.

Expected deliverables

• —Corporate Governance Manual
• —Company Compliance Calendar
• —Board Charter and Board Governance Framework
• —Shareholder Governance Policy
• —Delegation of Authority (DOA) Matrix
• —Statutory Registers and Secretarial Records
• —Board and Shareholder Meeting Documentation
• —Standard Board Resolution Templates
• —Compliance Checklists and Internal SOPs
• —Risk & Compliance Register
• —Document Retention and Records Management Policy
• —Related Party Transactions Policy
• —Code of Conduct and Ethics Policy
• —Whistleblower Policy
• —Insider Information and Confidentiality Policy (where applicable)
• —Corporate Documentation Repository with proper version control

Our expectation

We are seeking a Company Secretary who can build a governance framework that reflects the standards expected of a premium international business. The successful candidate should be proactive, detail-oriented, commercially aware, and committed to creating systems that safeguard the interests of the company, its directors, shareholders, investors, employees, and all other stakeholders through best-in-class governance and documentation.